Job Description

SocialPilot is looking for an HR Administration Executive to support our Human Resources department acting as the first point of contact for HR-related queries from employees and external partners with ensuring our HR department supports our employees while conforming to labor laws.

Ideal Candidate

• 5+ years of related experience.
• Advanced proficiency in handling tools used for all admin-related tasks.
• Ability to communicate effectively with global, cross-cultural teams.
• Detail-oriented and works with a high degree of accuracy.
• Proficient in excel and ability to learn new tools.
• Super quick in learning managing tools like GSuite, Slack, etc.
• Highly organized and flexible.
• Excellent written and oral communication skills and the ability to express thoughts logically and succinctly.
• Well-connected with local businesses i.e. couriers, plumbers, gift shops etc..

Responsibilities

• Assist with office support tasks.
• Adhoc admin work/projects which come up in daily office operations.
• Ensure that all items are invoiced and paid on time
• Petty cash handling accounting.
• Maintaining any physical and online bills and sending them to accounts every month.
• Greet visitors and direct them to the appropriate offices
• Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
• Perform accounting tasks, including invoicing and budget tracking.
• Schedule travel arrangements for employees of the company
• Provide administrative support for the HR team
• Monitor office/co-working operations and assist office staff in maintaining files and databases.
• Vendor Management - Manage contract and price negotiations with office vendors, service providers
• Manage office budget, and ensure accurate and timely reporting
• Assist in the onboarding process for new hires - Asset management & Welcome kit dispatching.
• Address employee queries regarding office management issues (e.g. stationery, Hardware, Snacks Marketing, and travel arrangements)
• Coordination and management of office boy.

Key Skills

• Administration, Appliances, Healthcare, Wellness, Office administration, Accounts handling, logistics, Microsoft 365, Excellent Communication skills, and Negotiation skills.

About SocialPilot

SocialPilot empowers over 9500 agencies and SMBs to manage their social media publishing, analytics, and social engagement while collaborating with their team and clients.

We're a high-growth bootstrapped B2B SaaS company with healthy profitability and a solid runway.

Recent highlights:

• SocialPilot is ranked as a "Leader" consistently by G2, Capterra, SoftwareSuggest, and TrustRadius
• SocialPilot is nominated as one of the five startups across India for the prestigious Economic Times Startup Awards in the Bootstrap category.

What we believe in

• Customer Obsession We put customers first while making decisions and planning future goals
• Ownership We believe in taking ownership of areas that were working on. We own up our - successes and failures. Moving the needle matters more than just busywork
• Relentless When it comes to creation & innovation, we stop at nothing. We might fail at the first attempt, but we rise back fast to try again
• Nimbleness We respond rapidly to changing circumstances and customer needs
• Collaboration Our collaboration efforts extend to our partners and customers along with our internal team. We are stronger together

Why join us

• Work-life balance 5-days work week to help you make the most of work and life
• Open door policy Strong communication and transparency goes a long way in creating stress-free work places. Got a question? Just ask the right person without any bureaucracy
• Zen-like workspace A modern, aesthetically pleasing workspace with an all-inclusive cafeteria and dedicated conference/meeting rooms
• Unwind Catch up with your colleagues or your guests at our chic cafeteria for coffee or our catered lunches. Challenge your team at air hockey or perhaps catch the live cricket match while youre at it
• Celebrate From birthdays to festivals - we dont miss any occasion to celebrate however small or big

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