Job Description

#### Administration Executive - Administration


1. Context To provide assistance in Admin activities


2. Organogram Manager - People and Culture & Admin

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Administration Executive




3. Key Objectives of the Job To ensure efficient & smooth day to day operation of Admin.


4. Major Deliverables • Manage office supplies, printing stocks and place orders after negotiations,
• Arrange travel and accommodations - book and/or coordinate the travel tickets - Train, Flights and hotels as per the needs of the team and search for suitable and safe hotel and travel options for the team in the remote areas as well.
• Coordinate and find out vendors (Food, vehicle, projector etc.) in different parts of the country to support program needs
• Negotiate the best rates for the organization, ensuring quality services as well.
• Organize a filing system for important and confidential company documents
• Be available to answer queries by employees on travel updates as well.
• Need to be available for the last-minute bookings - at times on weekends
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails, and packages)
• Supervise, monitor and guide the junior staff
• Support other team for day-to-day requirements
• Ensure venue/hall bookings in advance for quarterly/annual reviews, events such as picnic, annual day, outstation conferences etc.
• Any other office and admin related work given from time to time.




5. Job Challenge To ensure work gets completed on time without hassle


6. Specialized job competencies • Multitasking
• Proactive approach
• Problem solving attitude
• Negotiation skills




7. Educational Qualification Bachelor's degree with 5 to 6 years of relevant field preferred


8. Desired Experience • Proven experience as an Administrative Executive, travel desk, or similar role
• Proficient in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent organizational and multitasking abilities
• Negotiation skills
• A keen eye for detail
• Strong communication skills, both written and verbal
• Integrity and professionalism




9. Location Goregaon East - Mumbai


10. Salary range 30000/- Per month or above (Based on experience) + 5000 Travel + 2000 Therapeutic + 5000 Annual Training allowance