Job Description

Candidate Specification

To be successful in this role it is essential that you have:

• Exceptional organisational and diary management skills
• Proficiency with Microsoft Office 365, including, Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive, etc.
• Excellent communication and interpersonal skills
• Professional approach to work environment
• Ability to independently develop and implement activities within overall tasks allocated
• Ability to work to deadlines

• Time sheet administrator for SMS
• Prepare letters of invitation for visa for staff visiting India and for review of visa letters for staff travelling outside India, secure signature from signatories. MMPL coordinator for Global partnership programme of UKVI (for seeking UK visa for MMPL staff)
• Assisting MMPL Statutory Board (setting up meetings, signatures on board resolutions/MOM/PoAs)
• Secure signature on bank documents, engagement letters, offer letters to candidates
• Co-ordinate for securing monthly inputs from various stakeholders for unit finance meeting
• Co-ordinate for Power of Attorneys - including custodian of all originals
• Planning and organizing meetings, events, conferences, travel arrangements and staff functions, accommodation and any special requirements.
• Coordination with other functions, agencies, vendors for admin requirements.
• Responsible for all confidential correspondence, follow-up and meetings deadlines.

Contract Type

Permanent

Discipline

Administration

Job Profile

We can offer (subject to Company\'s policy):

• Agile and safe working environment
• Competitive annual leave and sick leaves
• Group incentive scheme
• Group term life insurance, Workmen\'s compensation and Group medical insurance coverage
• Short and Long-term Global employment opportunities
• Global collaboration and knowledge sharing
• Digital Innovation and Transformation

Recruiter Contact

Debalina Dutta

Website Region

Asia Subcontinent

Website Sector

Corporate services

Sector

Corporate Services

Job details page image

Work pattern

Full time

Other Information

Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

Mott MacDonald