Job Description

• The Admin and Purchase Assistant is responsible for supporting the administrative and procurement functions of the company. This role involves frequent travel to various locations to purchase goods, ensuring that all procurement activities are conducted in a cost-effective and efficient manner. The candidate will assist with day-to-day administrative tasks and support the procurement team in sourcing and purchasing required goods and services.

Key Responsibilities:

• Travel and Procurement:
• Travel to different locations to purchase goods and supplies as per company requirements.
• Identify and evaluate potential suppliers, negotiate terms and prices, and finalize purchase agreements.
• Ensure that all purchased goods meet quality standards and specifications.
• Administrative Support:
• Assist with general administrative duties including filing, data entry, and managing correspondence.
• Maintain and update procurement records, including purchase orders, invoices, and supplier information.
• Handle office logistics such as ordering office supplies and managing inventory.
• Vendor Management:
• Build and maintain strong relationships with suppliers and vendors.
• Monitor supplier performance and resolve any issues related to deliveries, quality, or pricing.
• Budget Management:
• Assist in preparing budgets for procurement activities and ensure adherence to budget constraints.
• Track and report on expenditures, ensuring cost-effective procurement practices.
• Compliance and Documentation:
• Ensure all procurement activities comply with company policies and procedures.
• Prepare and maintain accurate records of all transactions and prepare reports as needed.
• Communication:
• Liaise with internal departments to understand their procurement needs and provide timely updates on the status of orders.
• Communicate effectively with suppliers to ensure timely delivery of goods and services.
• Other Duties:
• Perform other related duties as assigned to support the overall goals of the procurement and administrative functions.

Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree in business administration or related field preferred.
• Proven experience in a similar administrative or procurement role.
• Strong organizational and time-management skills.
• Excellent communication and negotiation skills.
• Ability to travel frequently and adapt to different work environments.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Valid driver's license and willingness to travel as required.

Job Type: Full-time

Pay: ?15,000.00 - ?27,320.38 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Morning shift

Supplemental pay types:

• Overtime pay
• Performance bonus
• Yearly bonus

Education:

• Bachelor's (Preferred)

Experience:

• Purchasing: 1 year (Preferred)
• ADMIN: 1 year (Preferred)

Work Location: In person