Administration Assistant

Year    Shiliguri, WB, IN, India

Job Description

We are looking for a highly organized and proactive Administrative Assistant to provide support in managing daily office operations, coordinating activities, and ensuring smooth administrative processes. The ideal candidate will possess a strong understanding of financial processes, excellent communication skills, and the ability to manage complex administrative tasks efficiently.

Key Responsibilities:

Executive Support:

• Provide high-level administrative support to upper management, including scheduling meetings, managing calendars, and making travel arrangements.
• Handle confidential information and maintain discretion at all times.

Document Management:

• Prepare, format, and proofread correspondence, reports, and other documents.
• Maintain and update filing systems (both electronic and physical).
• Ensure all company records and documents are organized, accurate, and compliant with regulations.

Data Entry and Record Keeping:

• Enter and maintain data in internal systems, ensuring accuracy and confidentiality.
• Prepare and distribute reports, memos, and other documents as required.
• Maintain databases and perform data retrieval when needed.

Scheduling and Coordination:

• Schedule meetings and coordinate calendars for senior management or team members.
• Coordinate internal and external communication related to scheduled events or meetings.
• Support the preparation of meeting agendas, take meeting minutes, and ensure follow-up on action items.

Office Management:

• Assist in the preparation and execution of office policies and procedures.
• Coordinate with vendors and service providers to maintain office facilities and supplies.
• Maintain office supplies inventory and place orders when necessary.

Financial and Billing Support:

• Process invoices, track expenses, and maintain financial records.
• Support budget preparation and monitoring, ensuring all administrative costs are in line with company expectations.

Team Support:

• Provide administrative support to management and other staff members as needed.
• Assist with onboarding new employees and provide them with necessary office supplies and resources.
• Collaborate with other departments to support cross-functional needs.

Qualifications & Skills:

• MBA in Finance/HR
• At least 1-2 years of experience in an administrative or office support role.
• Previous experience with scheduling, office management, and data entry is a plus.

Skills:

• Strong organizational skills with the ability to multitask effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office equipment (e.g., printers, fax machines, copiers).
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.

Additional Requirements:

• Ability to work independently and collaboratively in a team setting.
• Flexibility and adaptability to changing work environments and priorities.
• Strong time-management skills and the ability to prioritize tasks.

Desirable:

• Experience with office software (e.g., Google Suite, project management tools).
• Familiarity with office accounting and budgeting practices.
• Fluency in multiple languages is a plus.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and training.
• Positive and collaborative work environment.

How to Apply:

Interested candidates are encouraged to submit their resume along with a cover letter outlining their relevant qualifications and experience.

Job Type: Full-time

Pay: ?12,000.00 - ?20,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift

Education:

• Bachelor's (Preferred)

Work Location: In person

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Job Detail

  • Job Id
    JD3541647
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Contract
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Shiliguri, WB, IN, India
  • Education
    Not mentioned
  • Experience
    Year