Job Description

Position: Executive assistant

Location: Gurgaon

Experience: 3-5 years

Role and Responsibilities:Administrative Support:

• Calendar Management:
• Manage the CEO's calendar, schedule meetings, and coordinate appointments.
• Ensure efficient time management and prioritize appointments to align with the CEO's strategic goals.
• Travel Coordination:
• Arrange detailed travel plans, itineraries, and agendas for domestic and international trips.
• Handle travel logistics, including transportation, accommodations, and related activities.
• Communication Management:
• Screen and prioritize incoming emails, phone calls, and correspondence.
• Draft, edit, and proofread communications on behalf of the CEO.
• Prepare reports, presentations, and other documents as required.
• Meeting Preparation and Follow-Up:
• Organize and prepare materials for meetings, including agendas, presentations, and minutes.
• Attend meetings, take detailed notes, and ensure follow-up on action items.

Project and Task Management:

• Project Coordination:
• Assist the CEO with special projects and initiatives, ensuring timely completion.
• Coordinate cross-departmental projects and act as a liaison between the CEO and other team members.
• Task Prioritization:
• Manage and prioritize the CEO's task list, ensuring critical items are addressed promptly.
• Track and follow up on outstanding tasks and deliverables.

Relationship Management:

• Stakeholder Interaction:
• Build and maintain relationships with internal and external stakeholders, including board members, clients, and partners.
• Coordinate and facilitate communication between the CEO and stakeholders.
• Event Planning:
• Plan and organize events, conferences, and meetings hosted by the CEO.
• Handle logistics, invitations, and attendee coordination for events.

Information and Data Management:

• Data Analysis and Reporting:
• Collect, analyze, and present data to support decision-making.
• Prepare and distribute regular reports and updates to the CEO and relevant stakeholders.
• Document Management:
• Maintain an organized filing system for important documents and records.
• Ensure the security and confidentiality of sensitive information.

Executive Support:

• Strategic Assistance:
• Assist the CEO in developing and implementing business strategies and initiatives.
• Provide insights and recommendations to support strategic decision-making.
• Personal Assistance:
• Handle personal tasks and errands for the CEO as needed.
• Manage personal appointments and schedules.

Job Type: Full-time

Pay: ?25,000.00 - ?40,000.00 per month

Schedule:

• Day shift
• Fixed shift

Experience:

• ADMIN: 3 years (Preferred)

Language:

• English (Preferred)

Work Location: In person