Job Description

Job Title: Admin Coordinator

Job Summary:

The Admin Coordinator will provide organizational, administrative, and clerical support to ensure the efficient operation of the office and various departments. This individual will be responsible for managing schedules, handling office supplies, coordinating communications, and assisting with other administrative tasks.

Key Responsibilities:

Office Management:

Ensure the office environment is organized, clean, and well-maintained. Manage office supplies inventory and ensure reordering as necessary. Coordinate facility maintenance, office equipment servicing, and related logistics.

Scheduling & Coordination:

Manage calendars, appointments, and meetings for executives or departments. Coordinate internal and external meetings, including travel and accommodation arrangements. Assist in organizing events, workshops, and team-building activities.

Communication:

Act as the first point of contact for internal and external inquiries. Draft, format, and proofread emails, memos, and other communications. Handle incoming and outgoing correspondence, such as phone calls, emails, and faxes.

Document Management:

Maintain filing systems (both digital and paper) for easy access and retrieval. Prepare and organize documents, reports, and presentations. Ensure the security and confidentiality of sensitive information.

Financial & Recordkeeping Support:

Assist in budget tracking, expense reporting, and invoice management. Keep accurate records of office expenditures and submit reports as required.

Team Support:

Provide administrative support to other team members or departments as needed. Coordinate and assist with special projects or tasks assigned by management.

Health & Safety Compliance:

Ensure compliance with company policies and procedures regarding health and safety. Monitor and maintain necessary health and safety documentation.

Qualifications:

Bachelor's degree in Business Administration, Management, or related field (preferred). Proven experience in administrative or office coordination roles. Proficiency in office software (MS Office Suite, Google Workspace, etc.). Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Ability to work independently and as part of a team. Strong attention to detail and problem-solving skills.

Working Conditions:

Typically works in an office environment. May require occasional evening or weekend hours depending on business needs
Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?35,000.00 per month

Benefits:

Provident Fund
Schedule:

Day shift Morning shift
Supplemental Pay:

Yearly bonus
Work Location: In person