Job Description

Admin ManagerXLICSE, India Reinsurance BranchMumbai, IndiaXLICSE is an Ireland domiciled insurer with branches throughout the EU, as well as Australia, Hong Kong, Singapore, Malaysia and India. It primarily writes property, casualty and specialty insurance and facultative reinsurance for large national and multinational corporations and leading insurance companies. XLICSE is part of AXA XL (a division of AXA group) which also operates in several jurisdictions worldwide.Having obtained the certificate of registration from IRDAI to operate as a reinsurance branch located in Mumbai in 2017, the branch is well positioned to effectively develop and service clients of AXA XL in India.As the Admin Manager of the India Reinsurance branch, you will manage and co-ordinate the office operations, provide administrative and reception support.Additionally, you will perform a role for the investment function which is a mandatory function regulated under the Insurance Regulatory and Development Authority of India (IRDAI).DISCOVER your opportunityWhat will your essential responsibilities include?Workplace Management\xc2\xb7 Main point of contact for office related and administration enquiries. Maintain effective communications for all external and internal customers at all levels.\xc2\xb7 Manage full spectrum of office facilities and safety, office risk assessment, fire drills, scheduled office building shutdown etc.\xc2\xb7 Negotiate and maintain contracts and service agreements renewals and act as point of contact with building management. Disseminate circulars/information/notice to all staff as and when necessary\xc2\xb7 Periodic reviews of third parties to ensure service level, price competitiveness and effectiveness is of a desirable level\xc2\xb7 Maintain and manage issuance of staff pass and responsible for overall security\xc2\xb7 Any other administration related functions in coordination with other teams in AXA XLPhysical Security, Safety and Health\xc2\xb7 Ensure that Physical Security, Health and Safety Policy is implemented locally.\xc2\xb7 Act as principal point of contact for organizational physical health and safety matters, report to Chief Executive Officer if necessary.\xc2\xb7 Produce or update mandatory documents when requested with the support of the Physical Security Teams\xc2\xb7 Conduct new hire training on physical security and safety awareness training related to site security and safety\xc2\xb7 Report near misses and incidents to Physical Security and Safety Teams and Chief Executive OfficerManagement Support\xc2\xb7 Provide assistance to Senior Executives for travel arrangements, expense claims and when requested.Reception\xc2\xb7 Maintain reception area, ensuring the front desk is in optimal condition and upkeep the image of the company\xc2\xb7 As the first point of contact, greet and attend to guest visitors professionally, take and direct calls.\xc2\xb7 Manage mails and couriers.You will report to the Chief Executive Officer of the Mumbai Branch.QualificationsSHARE your talentWere looking for someone who has these abilities and skills:\xc2\xb7 Qualification: Degree\xc2\xb7 5 years and above of experience in a similar role. Relevant experience in Insurance preferred will be desirable\xc2\xb7 Advanced knowledge of MS suite including Word, Excel, PowerPoint and Outlook\xc2\xb7 Demonstrated capability in events management and small-medium sized project management\xc2\xb7 Excellent communication and customer service skills\xc2\xb7 Well presented, positive, friendly and professional\xc2\xb7 Ability to multi-task, prioritize and adapt to changes\xc2\xb7 Strong organizational and time management skillsFIND your futureAXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we dont just provide re/insurance, we reinvent it.How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business \xe2\x88\x92 property, casualty, professional, financial lines and specialty.With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.Learn more atInclusion & DiversityAXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. Thats why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. Its about helping one another and our business to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Robust support for Flexible Working Arrangements
• Enhanced family friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at . AXA XL is an Equal Opportunity Employer.SustainabilityAt AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called Roots of resilience, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society - are essential to our future. Were committed to protecting and restoring nature - from mangrove forests to the bees in our backyard - by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. Were training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XLs Hearts in Action programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day - the Global Day of Giving.

For more information, please see axaxl.com/sustainability

AXA XL