Job Description

Position: Admin In-Charge
Location: Rajahmundry
Job Type: Full-time

Job Summary:

The Admin In-Charge will be responsible for managing the administrative functions of the organization, including overseeing office management, coordinating administrative staff, managing office supplies, ensuring compliance with internal processes, and providing support to leadership and employees. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced work environment.

Key Responsibilities:

• Office Management:
• Oversee daily operations of the office, ensuring smooth administrative processes and efficient use of resources.
• Coordinate office supplies and equipment, ensuring stock levels are maintained and orders are placed when necessary.
• Manage office space, including organizing workstations, meeting rooms, and communal areas to create a productive environment.
• Handle all incoming and outgoing mail, packages, and deliveries.
• Administrative Support:
• Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing calendars.
• Organize and coordinate company events, conferences, meetings, and travel arrangements.
• Draft and edit internal communications, memos, presentations, and other documents as needed.
• Assist in the preparation of internal documents, such as policies and employee handbooks.
• Staff Supervision and Coordination:
• Supervise a small team of administrative assistants and office staff, ensuring tasks are completed efficiently and on time.
• Set priorities for the admin team, monitor performance, and provide training or guidance where necessary.
• Ensure effective communication and coordination between departments for smooth workflow and project execution.
• Facility Management:
• Oversee the maintenance and cleanliness of the office premises, liaising with external vendors for building maintenance and repairs.
• Ensure compliance with health and safety regulations, managing emergency procedures, and addressing any workplace hazards.
• Handle vendor contracts, including negotiations, renewals, and performance evaluations.
• Document and Record Management:
• Maintain accurate and organized files, both physical and digital, for all company documents (contracts, invoices, personnel records, etc.).
• Implement and enforce record-keeping and filing systems in accordance with company policies.
• Ensure compliance with data protection and confidentiality standards for sensitive information.
• Budget Management and Cost Control:
• Assist in budget preparation and track office-related expenses.
• Help manage the administrative budget, ensuring cost efficiency in office operations and reducing unnecessary expenditures.
• Approve and process invoices related to office supplies, utilities, and services.
• Compliance and Policy Implementation:
• Ensure adherence to company policies and legal requirements in office operations.
• Assist in audits and help ensure compliance with statutory regulations, such as health and safety and labor laws.
• Support the HR department with employee onboarding, office attendance tracking, and other administrative HR functions.
• Technology and Equipment Management:
• Oversee the procurement and maintenance of office equipment such as computers, printers, phones, and other devices.
• Liaise with IT support teams to troubleshoot any technology-related issues in the office.
• Ensure all equipment is properly serviced and upgraded when necessary.

Qualifications:

• Education:
• Bachelor's degree in Business Administration, Office Management, or a related field.
• Experience:
• 0-1 years of experience in office administration, facilities management, or a similar role, preferably in a managerial capacity.
• Proven experience in managing office operations, coordinating teams, and handling multiple tasks simultaneously.
• Skills:
• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace) and basic office equipment.
• Strong problem-solving skills with the ability to adapt to changing priorities.

Job Type: Full-time

Pay: ?10,000.00 - ?15,000.00 per month

Schedule:

• Day shift

Experience:

• Administration: 1 year (Preferred)

Work Location: In person