Job Description

Job Summary

The Admin In-Charge will oversee administrative and operational functions to ensure smooth office and project activities. This includes handling billing processes, HR assistance, vendor coordination, expense management, compliance, and communication. The role involves collaborating with internal teams and external stakeholders to maintain effective workflow and documentation, supporting the overall success of shipping operations.

Key Responsibilities

• Preparation and processing of billing for projects and operations.
• Assisting HR in preparing workers' attendance records for salary processing and maintaining related documentation.
• Management of petty office expenses and preparation of expenditure statements.
• Procurement of materials for the office and store, and coordination with vendors for issuing POs and processing payments.
• Resolution of worker-related issues, including PF and ESIC, in collaboration with AGM and Site In-Charge.
• Assistance in managing project expenses, budgets, and profit & loss statements.
• Follow-up on pending bills and invoices to ensure timely payments.
• Maintenance of the hindrances register and Work Delay Chart (WDC).
• Management of daily email correspondence and document handling as directed by AGM or Site In-Charge.
• Ensuring compliance with labor laws and assisting in statutory documentation.
• Supporting general administrative tasks to ensure smooth office and project operations.

Required Qualifications

Education: Bachelor's degree in Business Administration,Commerce, or related field preferred.

Skills:
- 3+ years of experience in administrative roles, preferably in the shipping sector.

- Excellent organizational and time management skills.

- Strong communication skills (verbal and written).

- Ability to multitask and prioritize in a fast-paced environment.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

- Ability to work independently and proactively anticipate needs.

Job Type: Full-time

Pay: ?20,000.00 - ?25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Shift allowance

Experience:

• total work: 3 years (Required)

Work Location: In person