Job Description

Overview

This is a role for someone who has a passion for being an organizer and a cheerleader to everyone traveling from the company. This role is dynamic in nature and requires a fast-paced attitude to stay on top of duties. You will be organizing travel for the employees, and clients as required. As an Admin Executive, you will be required to maintain strict confidentiality about travel plans within and outside the organization. Additionally, company rules about travel policy need to be followed. You will regularly be in touch with HR and finance to manage all documentation and formalities pre and post-travel.

Responsibilities:

Managing travel plans for all staff PAN India, this includes managing booking for airlines, trains, cabs, and hotels.

Ensuring that the best rates and travel and stay plans are opted for at all times. Negotiate rates.

Coordinate and email, WhatsApp the plans, booking details to all employees. Ensure this is done seamlessly.

Manage emergency changes/cancellations in a professional and calm manner

Handle all incoming travel requests and the processes that follow after

Coordinate & follow-up with finance on vendor payments

Vendor management & onboarding new vendors

Preparing monthly reconciliations, driving the process activities to ensure a smooth month-end

Reconcile travel ledger with vendor & finance department

Responsible for renewal of annual hotel, travel agency contracts and negotiating rates along with the HR Manager.

Maintain and swiftly resolve employee feedback of hotels and travel facilities as needed.

Maintain and update the travel and stay entitlement sheet for all teams & employees PAN India, regularly.

Maintain the monthly travel expense & requisition sheet.

Maintain and approve all travel bills and email them to the finance department by the end of week.

Open to work in a flexible environment, roster off, public holidays and festivals

Expect to work on financials (reconciliation will be an advantage). Ensure the latest updated policies, procedures, desk Instructions are read & complied.

Handle office admin and receptionist activities

Requirements:

Must be a Graduate.

Diploma / Degree in travel & tourism would be added advantage

2-9 years' relevant experience in the travel domain

Knowledge of corporate travel economics and travel technology/tools will be an added advantage.

Experience in Travel & Expense

Preferred candidate profile : Should have relevant experience in Travel & Room bookings.
Perks and benefits: EPF, Meals on Shift, Paid off days, Medical insurance.
Location: Lower Parel

HR- 9137554459.

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?25,000.00 per month

Benefits:

• Food provided
• Health insurance
• Paid time off
• Provident Fund

Schedule:

• Rotational shift

Supplemental pay types:

• Performance bonus