Job Description

Administrative executive is responsible for providing financial and administrative support to the executive in a professional and timely manner. Needs to work one-to-one with the team on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organisational skills and ready to work in shifts.

Job Role and responsibilities :

• This role act as the primary point of contact between the executives and internal/external clients
• Have knowledge on housekeeping services. Have command on HK chemicals.
• Able to manage HK team.
• Handle requests, feedback, and queries quickly and professionally
• Should understand the basic financial terminology and be able to manage
• Arrange executive travel, hotel and dining arrangements as needed
• Monitor office supply levels; reorder when appropriate
• Produce professional-quality reports, presentations and briefs
• Perform the task accurately which is delegated by team members & mentors.
• Have to take care of stationery items, birthday gifts, first-aid kits, lockers, etc.
• Should look after the Cafeteria maintenance, quality of food and hygiene
• Answering incoming calls; taking messages and re-directing calls as required
• Responsible for dispatching mails / couriers and keeping the records on daily basis
• Supervise multidisciplinary teams of staff including cleaning, maintenance, office boys and security
• Issuing of ID cards, Name plates, assigning lockers to the newly joined employees by coordinating with HR department
• Maintain strong relationships with vendors on supplies and services.
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed, maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.

Job requirements and qualifications :

• Minimum Graduation required.
• Good organizational and time management skills
• Ability to work under pressure and tight deadlines
• Excellent interpersonal skills
• Outspoken and written communication skills
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving ability.
• Collaborate with team members to achieve better results
• Able to work in a highly productive lean team environment

Job Types: Full-time, Permanent

Pay: Up to ?25,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Schedule:

• Monday to Friday
• Night shift
• Rotational shift

Location:

• Visakhapatnam, Andhra Pradesh (Preferred)

Shift availability:

• Night Shift (Preferred)
• Day Shift (Preferred)

Work Location: In person