Job Description

Job Title - Admin & Compliance Operations Officer

Location - Jadcherla, India

Job model - WFO - 6 days working.

Key responsibilities

• Handle entire administration for office premises as well as ANH factory.
• Administrative support for Operations Manager & Regional and Global Management for Travel & Other logistics, Visa, additional assignments as delegated.
• Be the focal point for Administration & communication for all office related Services etc.
• Co-ordinate with legal consultant and govt departments to upkeep all licences and to meet all legal requirement as per the govt law / factory act.
• Responsible for maintaining all employee related documents and registers (FTE as well as Contract employees)
• To be a role model in term of Administration & communication and behaviour for employees and customers.
• Focal point within the organization as far as Security matters are concerned.
• To act on behalf of management in Security affairs and manage the Safety and Security for the office premisses.
• To manage all the third-party contractors in ANH factory and Statutory compliances for office as well as ANH factory.
• To assist the factory team for travel, logistics, events & create all purchase requisitions in SAP for office as well as ANH factory.
• To liase with all DSM entities and provide support in organizing conferences, internal meetings etc. as and when required, and to handle new hire onboarding process.
• To handle the complete invoice processing system in SAP for the office for all functions. Vendor management in SAP.
• To define the (multi) year plans, in compliance with corporate security requirements and relevant laws and regulations
• Security incident or irregularities reporting to site management without delay.
• Liaison with external relations (police, security organizations & all Govt departments ...etc).
• Be responsible for calendar management of the Management Team, requiring interaction with both internal and external executives and their assistants, to coordinate a variety of business and commercial meetings.
• Maintain the office housekeeping, discipline, time attendance and compliance of house rules.
• To handle internal as well as external communication with employees & customers
• Car Lease related admin work and coordinator between DSM and Service Provider.
• PR creation, GRN and invoice management for office
• Vendor development & Management for admin services
• Supervising Travel Desk, ensure that ticketing, hotel bookings, transportation etc are done in a cost-effective way, Guest management.
• Strictly comply with DSM SHE requirements and latest local SHE related laws and regulations and always ensure compliant SHE behaviour; to have proactive communication on SHE related issues within the company and with external partners; to keep all confidential HR documents and information safe and complete according to company policies.
• Arranging & Co-ordinating office events (external/internal), helping in the administrative part of onboarding-infrastructure set up, basic communication with stakeholders, printing job, courier.
• Managing cafeteria and ensure the food quality, hygiene etc.
• Supervising security, office boy and housekeeping personnel and third-party vendors

We bring

• An open, trusted and flexible work environment that empowers people to take accountability for their work and own the outcome.
• A space to grow by encouraging and supporting curiosity and an open mindset.
• A culture that prioritizes safety and well-being, both physically and mentally.
• Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity.
• A firm belief that working together with our stakeholders and suppliers is the key to achieving great things.
• An eagerness to be one team and learn from each other to bring progress to life and create a better future.
• You bring
• Local language and English required, other languages a plus
• 5 to 7 years of experience in administration role in MNC or well recognized Indian manufacturing unit.
• Any Graduate / Post Graduate Diploma in HR preferred, with computer skills, preferably knowledge in operating SAP & should be good in MS office.
• Excellent communication and Inter-personal skills; Cross-cultural sensitivity; Strong results - orientation; concern for impact; Conceptual thinking and analytical skills.
• Strong communication & proactiveness.
• Be a point of contact for all employees with regards to their admin related issues.
• Steering the site
• Stakeholder management & Collaborative mindset.

Equal Opportunities Commitment

• dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate: (here,) there's a place for everyone with us.
• dsm-firmenich is an Equal Opportunity and Affirmative Action Employer. Our people are as diverse as our customers. For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
• We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.

The application process

• Interested in this position? Please apply online by uploading your resume in English via our career portal. For further information, please contact Shilpa Rayabaram, Talent Acquisition Team (sailaja.karra@dsm-firmenich.com)
• About dsm-firmenich
• As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world's growing population to thrive. With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than EUR12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life(TM) every day, everywhere, for billions of people. www.dsm-firmenich.com



Please note this is a direct search led by dsm-firmenich. We only accept applications from candidates, not from agencies nor subject to agency's fees, percentages or similar.



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