Job Description

Job Title: Admin & Compliance Officer/ManagerLocation: [Jalandhar]Employment Type: Full-timeJob SummaryThe Admin & Compliance Officer/Manager is responsible for overseeing administrative operations and ensuring that the organization complies with legal, regulatory, and internal policies. The role requires effective management of day-to-day administrative functions, documentation, and monitoring compliance requirements to mitigate risks and ensure smooth organizational operations.Key Responsibilities1. Administration Management

• Oversee and manage all administrative activities to ensure the smooth running of the office.

• Maintain and manage office supplies, vendor contracts, and inventory.

• Supervise facility management, including maintenance, cleanliness, and security.

• Coordinate and support organizational events, meetings, and travel arrangements.

• Ensure proper filing and maintenance of administrative records and documentation.

2. Compliance Management

• Ensure the organization complies with all applicable laws, regulations, and internal policies.

• Maintain up-to-date knowledge of industry regulations and legal requirements.

• Draft, review, and update company policies and procedures to align with compliance standards.

• Monitor and report on compliance performance, identifying potential risks and areas for improvement.

• Liaise with regulatory authorities and external auditors to ensure timely audits and inspections.

3. Documentation and Reporting

• Maintain accurate records related to compliance, including licenses, certifications, and audits.

• Prepare and submit periodic compliance reports to management and relevant authorities.

• Ensure proper documentation of contracts, agreements, and other legal documents.

4. Risk Assessment and Mitigation

• Identify compliance risks and develop strategies to mitigate them.

• Conduct regular internal audits and inspections to assess adherence to company policies and procedures.

• Provide recommendations for improving compliance and minimizing risks.

5. Employee Training and Awareness

• Conduct training sessions to educate employees about company policies, compliance requirements, and regulatory updates.

• Act as a point of contact for employees regarding compliance-related concerns or queries.

6. Vendor and Contract Management

• Evaluate and manage vendor agreements to ensure compliance with organizational policies.

• Negotiate and oversee contracts to ensure they align with compliance standards and deliverables.

Qualifications and SkillsEducation:

• Bachelors degree in Business Administration, Law, Human Resources, or a related field (Masters degree preferred).

Experience:

• 5+ years of experience in administration and compliance roles.

• Experience in legal or regulatory compliance is an advantage.

Key Skills:

• Strong knowledge of compliance standards, regulatory frameworks, and risk management.

• Excellent administrative and organizational skills.

• Proficiency in MS Office and administrative tools.

• Strong interpersonal and communication skills.

• Attention to detail and accuracy in documentation.

• Problem-solving and decision-making abilities.

Behavioral Competencies:

• High degree of integrity and ethical conduct.

• Proactive and results-driven mindset.

• Ability to handle sensitive information with confidentiality.

Performance Metrics

• Timely completion of compliance audits and reports.

• Adherence to regulatory and legal standards.

• Effective management of administrative operations.

• Employee awareness and adherence to company policies.

• Vendor and contract compliance performance.

XLNC Exotic Inc