Job Description

Develop and implement systems and tools to improve overall general functioning of the office Responsible for Facility Management - repair maintenance, upkeep, neat and clean ambience, parking, security etc., Power Supply/ Energy Consumption- Ensuring uninterrupted power supply, Control on Power consumption etc. Coordination with managers on policy, governance issues and implementation Coordination with vendors for the efficient running of admin activities as supplies and procurement Supervise and verify vendor payments (printing stationery, courier, rental, TDS Vendor, Repair Maintenance AMC, etc.), employees\' reimbursements, office expenses (imprest) and maintain reports Look for insurance, fire extinguisher, lease deed renewals as per the schedule Disbursement of cash advances, reconciliation to ensure recovery; Identify areas of revenue leakages and plugging them Co-ordination with admin team in maintaining the miscellaneous purchases and running errands for administrative functions Has to be punctual and available as needed (in odd office hours also) Contributes to team effort by accomplishing related results as needed Arranging office events, parties, quarterly meets, offsite, etc., Identification and arrangement of Diwali gifts. Co-ordination for ICAI- letters/ correspondences received, new paid assistant, article trainees etc. Any related responsibilities as assigned by Managers / superiors Supervisory Responsibilities towards Front Office / Admin Staff : Supervise Monthly Pantry and Sanitary requirements To take care of meeting rooms (Lounge / Conference Room) bookings Courier Management - Receive letters, packages, etc. and notify to the concerned persons. Re-courier client\'s documents (Registered Office Clients of IBA). Responsible for outgoing couriers. Oversee Incoming Outgoing entry of couriers. Manage AWBs and verify the same with bill. Hospitality of clients / internal external stakeholders - Basic amenities arrangement, ordering lunch / snacks, eatables for clients/auditors etc., Employees\' Attendance Management - Calls / Emails / Biometric Oversee functioning of office boys including visit tracker of runner Key Responsibilities Graduation/PG with minimum 2-3 years of experience in similar role Should have excellent knowledge of Excel, computer skills and excellent organizational skills Good presentation skills with ability to lead manage discussions with Management Strong people-networking, communicating, persuading and influencing skills Be a self-driven individual with the go-getter attitude, able to do multi-tasking, good communication skills Be well-organized and to able to work with a sense of urgency Strong commitment to Supportive supervision, staff development, proven value addition to the staff performance/growth

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