Job Description

HR@C3 / AnnexureHR01 1







ANNEXURE HR01








Role Title: Admin & Finance Officer Location: Raipur, Chhattisgarh


Reporting To: State Head Core / Field: Core





ORGANIZATION BACKGROUND:




Centre for Catalyzing Change (C3), is a not for profit organization that works to improve the lives of


women and girls in India. Through local partnerships and programs, C3's proven approach to


development gives women, adolescents, especially young girls the tools they need to improve their


lives, as well as that of their families and communities. Our programs focus on increasing educational


and livelihood opportunities for adolescent girls, ensuring access to lifesaving reproductive health


information and services, and empowering women to become leaders in their communities and in


governance.




KEY ROLES & RESPONSIBILITIES:




Manage general office administration e.g. office lease, housekeeping maintenance, security,


procurement, vendor management, annual maintenance contracts, office records, office


equipment's, files and office correspondence; ensuring all stock (including program and activity


material) register is maintained at state and district offices.


Organize conferences meetings and events and provide IT/ other support to the state office


Review incoming correspondence, collect and prepare necessary information for reply/action, and


draft and finalize responses;


Manage the travel of the office staff, including dealing with the travel agent; ensuring that the


travel approval process is being followed as per policies, hotel arrangements, car arrangements,


ticketing, managing the schedule of the visitors etc.


Manage/ reconcile petty cash for the state office and prepare SOE for the same and shared with


Delhi Office.


Undertake field travel for training, review of sub-grantees account and program monitoring as


necessary.


To verify all bills/ invoices/ claims / sub-grantees financial report and fund request before sending


the same to Delhi office. To check that all the required supporting is attached with the bills. Keep


records of all the bills etc. submitted to Delhi office and to track the same for its payments with


colleagues in New Delhi


Ensure attendance sheet for all training programs / workshop etc. are attached with the claims.


To support State Head and other staff members/ full time consultant in State Office on all financial


matters including preparation of budgets etc.


Support and guide field based staff on financial reporting matter, as when required.


Ensure orientation of new staff on office policies and reporting (financial).


To keep track of due dates of all financials reports to be submitted by sub-grantees as per agreed


sub-grant agreement.


Coordinate with Delhi office for all need-based state level procurement.


Be the point person for Delhi office for Procurement, Administration, Finance and HR related


matters.





HR@C3 / AnnexureHR01 2





Ensure timely submission of HR / Personnel related documents are submitted to Delhi HR as per


monthly timelines. Eg Manpower movements / New Joining documents / clearance documents


etc. Support in State level interviews.


To ensure that state office is compliant with all applicable laws (of State)


Undertake any other activities/responsibilities as given by the State Head or from the New Delhi


Office.





The position will report to State Head and dotted line reporting Finance Officer & Admin


Officer at New Delhi







Note: The roles and responsibilities mentioned above are not exhaustive. Role holder will be guided to perform


different tasks as necessitated by changing role within the organization and the overall objectives.




Required Qualifications & Skills:


Excellent communication, interpersonal and relationship building skills, with ability to work in


a multi-cultural environment


Excellent analytical and reporting skills


Motivated, energetic, thorough, and responsive to the needs


Ability to work independently and as a team player in a multi-cultural environment


Good working knowledge of computers/ software's


Flexible attitude towards changing priorities and ability to multi-task


Strong initiative skill


Minimum 5-7 years of experience in social sector


Proficient in Tally, maintaining Invoice, bills, petty cash, Excel and releasing payments.


Practical understanding of Statutory mandates as per regulations.


Able to speak and read English, Hindi & Chhattisgarhi languages.







OTHER DETAILS:





The offer made to the selected candidate shall be commensurate with qualifications, experience


and salary history.


Last date for submission of application: 31st December, 2024


Please send your latest CV, with a covering letter at jobs@c3india.org


Please mention the position you are applying for in the subject line of your email. The application


must contain information about your current salary & benefits drawn (CTC).


Only Short-listed candidates will be intimated.





C3 aims to be an equal opportunity employer. All applicants will be considered for employment without


attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability


status. Women candidates are encouraged to apply.