Job Description

NEW OPPORTUNITY|| IMMEDIATE TO 15 DAYS || Position Title: Accounts Payable Specialist Location : Bengaluru, KA Position Type: Contract (12 months) Experience: 5 years Responsibilities: Duties will include but are not restricted to: Held responsible to track all goods inward / MIGO transaction in SAP and ensure all relevant documents are received from warehouse team on day-to-day basis. Verify correctness of vendor documents like GST compliant invoices, Delivery challan to verify place of delivery, material inward seal from Security gate, verify for quality acceptance. Post MIRO entries inline with new purchase policy, clear open GR/IR account. Attach soft copy of commercial documents to SAP documents. An Average monthly 900 to 1000 MIRO documents will be handled by this role. In case of material receipt at other plants (Pune/job worker location), co-ordinate with branch team, track, verify soft copies of commercial documents then post MIRO entries. Scrutinize documents like Air waybill, Bill of entry, correctness of import supplier invoices and update details in import transactions tracker. Collect non-Purchase order-based documents (Import Freight, Import clearing agent bills and other service invoices) from various departments. Verify correctness of documents and check whether these bills are approved as per DOA. Account non-Purchase order-based documents through SAP transaction FB60 and ensure to deduct Withholding tax as applicable in line with income tax published notification. Prepare vendor ageing payment plan for the month in first week of every month. Payment run in line with company policies (Trade payable). Analyse MSME vendor payable in advance and release payment on weekly basis (All MSME vendor payment to be released on or before 45 days from date of invoice). Post manual payment entries for IN50 company vendor accounts. Share payment advise to vendors for which bills payments were released. Verify all import related documents in line with Reserve bank of India requirement. Prepare documents pack in soft copies (AWB, Bill of entry, Vendor invoice etc.,) Upload document pack in Banking channel to process import vendor payment documentation. Track import vendors documentation status whether uploaded documents have been scrutinized and accepted by bank If yes, Move Bank accepted transaction to payment portal for online remittance and enable authorized signatory to approve debit authority. If no, co-ordinate with banker for reasons, take necessary steps to clear documentation error if any. Update all vendor payments on same day in SAP to enable smooth completion of Electronic Bank reconciliation. Clear open debit and credits lying in vendor accounts. Prepare reconciliation to vendor account vs Vendor outstanding statement for high value vendors on a quarterly basis. Cover 100% vendor reconciliation at least once in a year. Prepare excel based working to avail GST input tax credit and to determine cost of import duty. (Update all bill of entry wise details in excel sheet and prepare separate breakup for eligible GST input credit). Based on excel statement post monthly Journal to give impact to respective General ledgers. Account advance customs duty payment to Government of India ledger (Assistant commissioner of customs sub GL and clear open line items based actual receipt of customs clearing documents. Interact with internal customers like, purchase team, warehouse, logistic team on purchase documentation issues and get the discrepancies resolved. Review all capex internal orders which are involved in monthly movement of AUC account, check whether all purchase orders related to capex internal orders are accounted If yes, help line manger to settle FA open capex orders. Perform intercompany vendor reconciliation on every month end and post necessary goods in transit entry for unaccounted material supply invoices. Prepare reconciliation for Key accounts like Trade creditors GL vs Trade creditors sub GL listing, Accrued duty and Accrued Freight GLs etc. Actively involved in month end activity and ensure role support team to meet deadlines consistently on report submission. Plays an important role in Statutory audits, internal audits, and other departmental audits to provide necessary schedule, documentation etc., relevant to Purchase to pay process. Act as a backup to other team member when needed Archiving and filing of documents in line with Country legislation Other AP activities as required Technical Knowledge, Skills and Abilities: Good current working knowledge of SAP ECC6 is a must Sound knowledge of India GST, WHT and India foreign currency remittance process is a must. Should have extensive understanding and have handled import documentation review and Import remittance as part of current and past roles. Fast learner with the ability to pick up new systems and processes. Great attention to detail Good communicator with fluency in business English (written and spoken) Excellent MS Office skills, particularly Excel (v-lookup, pivot tables) for data analysis Numerate with accounting knowledge Well organized with strong task management skills Planning and Decision Making: The ability to work independently with minimal supervision to deadlines A flexible approach and the ability to work on own initiative is essential. A good team player Impact and Scope: Ability to cope with month end reporting, tight deadlines Ability to create and maintain a good working environment within the finance team, independently manage actions and to resolve disputes Key Internal and External Relationships: Reporting to the AP Supervisor and interacting with Head of Accounts Payable SSC, Local Finance teams, as needed Local Procurement teams for resolving blocked invoices Financial Controllers for the approval of payment proposals and bank payments Contact with vendors to resolve queries and validate changes to sensitive financial information

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