Job Description

SUMMARY

The Accounts Officer/Senior Accounts Officer will be responsible for handling day-to-day accounting, book-keeping, and assisting in all finance and account functions. This position is based out of New Delhi.
ABOUT US The Wadhwani Institute for Artificial Intelligence (Wadhwani AI) is an independent nonprofit institute developing AI-based solutions for underserved communities in developing countries. We work with over 40 partners including key government agencies, international development organizations, NGOs, and research organizations to identify real-world challenges and create and deploy innovative AI solutions to reach intended users and beneficiaries \xe2\x80\x93 with the objective of creating sustainable, scalable impact. Our projects are supported by leading philanthropies such as the Bill & Melinda Gates Foundation, USAID, and Google.org. Our accolades include winning the Google AI Impact Challenge (one among 20 out of 2600 competitors globally) as well as multiple awards at the 2021 Fast Company World Changing Ideas. Our current portfolio of initiatives spans tuberculosis, maternal, newborn and child health, Covid-19, and cotton farming.
ROLES AND RESPONSIBILITIES Accounting and Finance:

• Checking and verifying all expenses with their supporting documents.
• Day to day data entry in Zoho accounting software.
• Reviewing and checking payment vouchers, preparation of payments requests for bank transfers.
• Closing of monthly books of accounts on timely manner and preparing various financial statements.
• Preparation of bank reconciliations, balance sheet, profit and loss and other various financial reports.
• Payroll processing and ensuring correct allocation.
• Maintaining books of accounts of FCRA and Section 8 Company.
• Ensuring of timely vendor reconciliations.
• Coordination with other team members for sorting staff reimbursements and vendor related queries.
• Monitoring cash flow status and ensuring adequate funds availability for smooth running of operations.
• Filing and maintaining records, vouchers and other supporting documentations.
• Coordinating with various internal and external stakeholders on day to day matters.
• Coordination with other team members for sorting staff reimbursements and vendor related queries. Analysing and preparing various financial and analytical reports for management consumption.
• Provide support in office inventory and asset management.
• Assist in periodic inventory verification and record management.
• Conducting due diligence of partner organizations and preparing internal analysis report for further recommendation.
• Liaison with US office for vendor and partner payments.
• Providing support in reconciliation of Indian books with US books.
• Coordinating with project team members on various activities needed for smooth functioning.

Statutory Compliances:

• Monthly statutory payments (PF, PT, TDS).
• Quarterly filing of TDS returns
• Ensuring monthly GST return compliances and its filing
• Liaison with bank for NEFT/RTGS remittances.
• Preparation and assistance in 15 CA and CB forms.
• Responsible for monthly and yearly statutory compliances as required and filing of TDS and FCRA returns.
• Ensuring regular financial statement compliance in accordance with Indian Accounting Standards.
• Providing support in Income Tax assessment proceedings.
• Ensuring FCRA, RBI, Income Tax and donor stipulated compliance and other regulatory requirements
• Ensuring all measure comply with government regulatory requirements.
• Conducting and providing assistants in statutory, tax, internal and various donor audits.
• Coordinating with tax consultants on various statutory requirements.
• Ensuring Section 8 company related statutory and regulatory compliances.
• Preparation of 80G receipts for donation received.
• Providing support in structuring of various entities (section 8, Trust, PLC) as per applicable regulations.
• Perform other duties as assigned by the supervisor.

REQUIREMENTS

• Microsoft office computer skills, proficiency in Word, Excel, PowerPoint etc.
• Detail-oriented and rigorous in approach to tasks.
• Excellent written and oral communication skills.
• Strong excel skills with ability to create various analytical reports
• Ability to handle a variety of assignments under pressure of deadlines.
• Flexible work style and ability to organize and prioritize work.
• Strong interpersonal, coordination and team skills.
• Ability to multi-task and willingness to work flexibly on a wide range of tasks.
• Willing to travel as and when required.

QUALIFICATIONS/KNOWLEDGE AND EXPERIENCE

• CA/CA Inter/ICWA.
• Minimum 7-10 years of desired experience on above mentioned roles and responsibilities
• Zoho books experience would be preferred. Working knowledge of other Accounting Software would be an added advantage.
• Knowledge and creativity in preparing/developing various MIS reports, analytical and tracking reports for various internal purposes.
• Good understanding and knowledge of handling accounting, statutory compliances, taxation, donor-related compliances, day to day financial and administration functions and monthly closing-related necessities.
• Experience working in INGOs/iNGOs would be preferred.