Job Description

Ultra Fog is a leading manufacturer of high-pressure water mist fire suppression systems. Established in Sweden in 1990, Ultra Fog has been providing approved fire suppression solutions to projects all over the world for over 30 years.

We are seeking a detail-oriented and proactive Accounts Executive to join our Finance Team in Uttarakhand . The successful candidate will be responsible for managing day-to-day financial transactions, handling data entry tasks, managing site expenses, and ensuring the accuracy of financial records. You will report directly to the Accounts Manager and play a crucial role in maintaining accurate accounts, supporting financial processes, and contributing to the overall financial management of the company.

Key Responsibilities :

Accounts Payable & Receivable :

• Process payments, including vendor invoices and employee reimbursements, and ensure timely payments.
• Reconcile accounts payable and receivable and track outstanding payments.

Data Entry & Record Keeping :

• Accurately enter financial data into accounting software and maintain financial records.
• Update and maintain accounting files, ledgers, and other records to ensure completeness and accuracy.

Site Expense Management :

• Track and manage expenses related to company sites (e.g., construction, fieldwork, etc.).
• Ensure that site-related expenditures are documented, categorized, and tracked properly.
• Reconcile site expenses with project budgets and report discrepancies to the Accounts Manager.
• Assist in preparing site-specific financial reports to ensure transparency and accountability of costs.

General Ledger Maintenance :

• Assist with posting journal entries and ensuring accurate updates to the general ledger.
• Perform monthly reconciliations of balance sheets and bank statements.

Financial Reporting :

• Support the Accounts Manager in preparing monthly, quarterly, and annual financial statements.
• Assist in generating financial reports for management to track revenues, expenses, and overall financial performance.

Expense Verification :

• Review employee expense reports, ensuring compliance with company policies.
• Track company-wide expenses and assist in cost control measures.

Tax & Compliance :

• Support the preparation and filing of tax returns and ensure compliance with applicable regulations.
• Ensure adherence to accounting standards, tax regulations, and company policies.

Audit Support :

• Provide necessary financial documentation and explanations for internal and external audits.
• Organize and maintain accounting records for audit purposes.

Other Duties :

• Collaborate with other departments to ensure smooth financial transactions.
• Assist in the preparation of financial forecasts, budgeting, and other ad-hoc financial tasks as needed.

Skills & Qualifications :

Education :

• Bachelor's degree in Accounting, Finance, or a related field.
• Professional certifications are a plus.

Experience :

• 1-3 years of experience in accounting, finance, or data entry roles.
• Experience with site expense management is highly desirable, particularly in industries like construction, fieldwork, or manufacturing.
• Familiarity with accounting software is advantageous.

Technical Skills :

• Strong understanding of accounting principles and practices.
• Proficiency in Microsoft Office, particularly Excel, for data entry, financial analysis, and reporting.
• Knowledge of project management software or tools is a plus.

Language Skills :

• Fluent in both English and Hindi : Ability to effectively communicate financial information in both languages, including written reports and verbal communication.

Personal Attributes :

• High attention to detail and accuracy in data entry and financial record-keeping.
• Excellent organizational and time-management skills.
• Strong problem-solving and analytical skills.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Ability to handle confidential financial information with discretion.

How to Apply :

Interested candidates are invited to submit their resume and cover letter to sree@ultrafog.in by 20th November 2024.

Job Types: Full-time, Permanent

Pay: From ?15,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Schedule:

• Rotational shift

Ability to commute/relocate:

• Uttarkashi, Uttarakhand: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Taxation: 1 year (Preferred)
• total work: 1 year (Required)
• finance: 1 year (Required)

Language:

• English (Required)
• Hindi (Required)

License/Certification:

• Tally (Preferred)

Willingness to travel:

• 50% (Required)

Work Location: In person

Application Deadline: 22/11/2024
Expected Start Date: 25/11/2024