Job Description

Job Title: Accounts Executive
Department: Finance & Accounts
Reports To: Accounts Manager/Finance Manager

HR Contact: 9841722283

Job Summary:

The Accounts Executive is responsible for handling day-to-day financial transactions, maintaining accurate financial records, and assisting in various accounting functions. This role involves managing invoicing, accounts receivable/payable, bank reconciliations, and providing support in financial reporting to ensure smooth and efficient financial operations.

Key Responsibilities:

1. Invoicing & Accounts Receivable:

• Prepare and issue invoices for tile sales, services, and projects.
• Record and track customer payments, ensuring timely follow-ups on outstanding receivables.
• Maintain accurate records of customer accounts and manage collections to minimize overdue payments.
• Coordinate with the sales team to resolve any discrepancies or issues related to invoicing.

2. Accounts Payable:

• Process vendor invoices, verify payment terms, and ensure timely payments to suppliers.
• Reconcile supplier statements and resolve any discrepancies in accounts.
• Maintain accurate records of accounts payable, including supplier contracts, purchase orders, and payment receipts.
• Monitor and manage credit terms with suppliers, especially those providing raw materials and tiles.

3. Bank Reconciliation & Cash Handling:

• Perform daily bank reconciliations and ensure all transactions are recorded accurately.
• Monitor and manage cash flow, including tracking petty cash expenses and maintaining cash registers.
• Assist in monthly bank reconciliations and report discrepancies to the Accounts Manager.
• Prepare daily cash flow reports to assist in managing the company's liquidity.

4. Financial Reporting & Analysis:

• Assist in preparing monthly, quarterly, and annual financial statements and management reports.
• Analyze financial data to provide insights on sales performance, expense trends, and profit margins.
• Support the Accounts Manager in preparing budgets, forecasts, and financial projections.
• Maintain accurate and up-to-date records for all financial transactions in the accounting system.

5. Tax Compliance & Filing:

• Assist in the preparation and filing of GST, TDS, and other statutory returns as required by local regulations.
• Ensure compliance with tax laws and maintain accurate tax records.
• Coordinate with external auditors and provide necessary documentation during audits.

6. Inventory & Cost Management:

• Assist in inventory valuation and cost management for tile products and raw materials.
• Work closely with the inventory team to reconcile stock levels and update the accounting system accordingly.
• Monitor cost fluctuations in raw materials and provide insights to optimize purchasing strategies.

7. Internal Controls & Compliance:

• Implement and maintain internal controls to ensure the integrity of financial data.
• Review and suggest improvements in accounting processes to enhance efficiency and reduce errors.
• Ensure compliance with company policies, accounting standards, and industry regulations.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Fresher's are welcome
• Proficiency in accounting software (Tally, QuickBooks, or ERP systems) and MS Excel.
• Knowledge of GST, TDS, and other tax regulations specific to the industry.

Key Skills:

• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to handle multiple tasks and meet deadlines.
• Strong organizational and time management abilities.
• Effective communication and interpersonal skills.
• Familiarity with financial reporting and general ledger functions.

Working Conditions:

• Full-time position with standard office hours; may require flexibility during month-end or year-end closing periods.
• Minimal travel may be required for meetings with vendors or branch audits.

Job Type: Full-time

Pay: ?10,000.00 - ?15,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Internet reimbursement
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Porur, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Location:

• Porur, Chennai, Tamil Nadu (Preferred)

Work Location: In person