Job Description

Overview:

We are seeking a dynamic and organized Accounts Assistant | Front Desk professional to join our team. The ideal candidate will be responsible for managing various administrative and accounting tasks, including handling purchase invoices (PI), invoices, couriers, dispatch, follow-ups, and assisting with general administrative activities. This role requires excellent communication skills and the ability to coordinate effectively with the accounts team.

Key Responsibilities:

Purchase Invoices (PI) Management:

Receive, review, and process purchase invoices.

Ensure accuracy in recording invoices and timely submission for payment processing.

Maintain a systematic filing system for easy retrieval and reference.

Invoices Handling:

Assist in generating and sending invoices to clients.

Follow up on outstanding payments and resolve any billing discrepancies.

Maintain records of invoices and payments received.

Courier and Dispatch Management:

Coordinate the dispatch of documents and packages using courier services.

Ensure timely delivery and track shipments as necessary.

Handle any issues or delays in delivery.

Follow-ups:

Conduct follow-ups with clients/vendors regarding outstanding payments or documentation.

Keep accurate records of follow-up activities and update relevant stakeholders.

Administrative Support:

Provide general administrative support to the team, including handling phone calls, emails, and inquiries.

Assist with scheduling appointments, meetings, and travel arrangements as needed.

Maintain office supplies inventory and place orders when necessary.

Coordination with Accounts Team:

Collaborate closely with the accounts team to ensure smooth workflow and efficient handling of tasks.

Communicate effectively to coordinate on tasks, deadlines, and priorities.

Provide assistance to other team members as required.

Qualifications and Skills:

Proven experience in an administrative or accounts assistant role.

Familiarity with accounting procedures and invoicing processes.

Excellent organizational and time-management skills.

Strong attention to detail and accuracy in data entry and record-keeping.

Proficient in using Microsoft Office Suite (Word, Excel, Outlook).

Effective communication skills, both written and verbal.

Ability to multitask and prioritize tasks in a fast-paced environment.

Team player with a positive attitude and willingness to learn.

Job Types: Full-time, Permanent, Fresher

Pay: ?12,000.00 - ?30,000.00 per month

Schedule:

• Day shift
• Morning shift

Education:

• Higher Secondary(12th Pass) (Preferred)

Work Location: In person