Job Description

Job Summary:

The Accounts and Administration Executive will be responsible for managing financial transactions, maintaining accurate records in Zoho Books, and ensuring smooth administrative operations. This role involves coordinating with various departments, handling invoicing, reconciliation tasks, and preparing necessary documentation for accounting purposes. The ideal candidate should be detail-oriented, organized, and proficient in accounting software.

Key Responsibilities:

Financial Management:

- Generate new leads and references in Google Sheets.

- Create projects in Zoho Books upon order confirmation or when an expense is incurred.

- Raise Sales Orders (SO) in Zoho Books against Purchase Orders (PO) received from clients or upon team request.

- Raise Purchase Orders (PO) upon team request, ensuring POs are only recorded if an SO is raised.

- Record purchase bills and expenses in Zoho Books, including manual journal entries.

- Raise tax invoices in Zoho Books only if the purchase of goods is recorded.

- Prepare and file purchase bills received.

- Prepare credit notes for customers and credit/debit notes for vendors in Zoho Books.

Reconciliation and Record Keeping:

- Reconcile vendor and customer ledgers in Zoho Books.

- Perform bank reconciliations.

- Maintain accurate records of sales and purchases.

- Order reconciliation and inventory management, including trims and accessories inventory.

Administrative Tasks:

- Create Google Sheets for new orders.

- Prepare couriers for submitting hard copies of invoices.

- Prepare e-way bills.

- Mail soft copies of tax invoices to customers and follow up for payments.

- Process payments to vendors and manage daily expenses.

- Prepare and submit vendor forms received from clients, contracts, and agreements.

- Prepare payments receivables and payables to vendors.

Process Management:

- Ensure that all original documents are attached in zoho books

- Ensure projects are linked with all relevant documents (estimates, sales orders, purchase orders, bills, expenses, tax invoices, etc.).

Qualifications:

- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

- Proven experience in accounting and financial management.

- Proficiency in Zoho Books or similar accounting software.

- Excellent organizational and multitasking skills.

- Strong attention to detail and accuracy.

- Effective communication and interpersonal skills.

- Ability to work independently and as part of a team.

Preferred Skills:

- Experience with Google Sheets and other Google Workspace tools.

- Familiarity with inventory management and reconciliation processes.

- Understanding of tax invoice preparation and submission processes.

Job Type: Full-time

Pay: ?25,000.00 - ?30,000.00 per month

Schedule:

• Day shift

Education:

• Bachelor's (Preferred)

Experience:

• total work: 2 years (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person