Job Description

Description:Operational\xc2\xb7 Provides a summary of the aging report required by the Accounting and Control division to prepare monthly reports and ensure loyalty of key supplies of the hotel, resulting in lower cost per unit.\xc2\xb7 Obtains, date-stamps, and files copies of all documents that support authorized purchases (PRs, POs, Delivery Notes, signed Receiving Tickets, etc) for future matching to invoices.\xc2\xb7 Processes daily invoices; i.e. to match them to their supporting authorisations and receiving records.\xc2\xb7 Prepares account allocation.\xc2\xb7 Batches invoices, posts them and distributes them to Department Heads for their approval.\xc2\xb7 Compares details of quantities, unit costs, etc on regular purchase orders to those on authorized purchase requests.\xc2\xb7 Spot checks periodically internal purchase orders for food and beverage items against their appropriate market lists Audit price and quantity variances as per daily Receiving Variance Report.\xc2\xb7 Checks accuracy of account allocations.\xc2\xb7 Determines all payments due and to submit the disbursement schedule to the Director of Finance/Asst Director of Finance for approval prior to the actual preparation of checks.\xc2\xb7 Prepares payments and submits them, with their supports attached, for final approval and signature.\xc2\xb7 Raises and records manual checks for urgent payments.\xc2\xb7 Prepares monthly accruals for goods and services received, but not invoiced.\xc2\xb7 Cooperates and assists in reconciling the month-end inventory book balances to actual physical counts.Personnel\xc2\xb7 Develops Accounting Clerk to work following the operational, financial, administrative philosophies.\xc2\xb7 Through hands-on management, supervises closely all Accounting Clerk in the performance of their duties in accordance with policies and procedures and applicable laws.\xc2\xb7 Delegates appropriately, duties and responsibilities to equipped and resourced employees, nurturing and developing them whilst ensuring standards of operation and safety are maintained.\xc2\xb7 Develops and assists with training activities focused on improving skills and knowledge.\xc2\xb7 Monitors employees morale and provides mechanisms for performance feedback and development.\xc2\xb7 Assists to conduct annual Performance Development Discussions with employees if required and supports them in their professional development goals.\xc2\xb7 Supports the implementation of The People Brand, demonstrating and reinforcing Hyatts Values and Culture Characteristics.\xc2\xb7 Ensures that all employees have a complete understanding of and adhere to employee rules and regulations.\xc2\xb7 Ensures that employees follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security.Other Duties\xc2\xb7 Attends and contributes to all training sessions and meetings as required.\xc2\xb7 Is knowledgeable in statutory legislation in taxes, employee and industrial relations.\xc2\xb7 Exercises responsible behaviour at all times and positively representing the hotel team and Hyatt International.\xc2\xb7 Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations.\xc2\xb7 Reads the hotel's Employee Handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to computer resources, fire, hygiene, health and safety.\xc2\xb7 Ensures high standards of personal presentation and grooming.\xc2\xb7 Responds to changes in the Accounting function as dictated by the industry, company and hotel.\xc2\xb7 Carries out any other reasonable duties and responsibilities as assigned.

Hyatt