Job Description

Oversee day-to-day office operations.

Manage office supplies, inventory, and equipment maintenance.

Organize and schedule meetings, appointments, and events.

Handle office space arrangements, ensuring the environment is conducive to productivity.

Provide administrative support to senior management, staff, and various departments.

Prepare and maintain important documents, reports, and correspondence.

Assist with the preparation and filing of documents, contracts, and other paperwork.

Draft and send internal and external communications.

Coordinate meetings, appointments, and travel arrangements for executives and staff.

Maintain executives' calendars, ensuring time is efficiently allocated and managed.

Organize internal and external meetings, including logistics such as room bookings, catering, and equipment.

Maintain electronic and physical filing systems.

Record and store important data, ensuring compliance with organizational policies.

Help with document preparation and maintain databases, spreadsheets, and other digital tools.

Serve as a liaison between departments, management, and external contacts.

Answer calls, emails, and other forms of communication, and direct them to the appropriate individuals or teams.

Ensure timely and professional communication within and outside the organization.

Address and resolve office issues such as technical difficulties or employee concerns.

Provide support for both administrative and operational challenges.

Keep updated on organizational rules and ensure they are adhered to in daily operations.

Handle confidential information with discretion and maintain privacy.

Process invoices and ensure timely payments to vendors and suppliers.

Follow up on outstanding receivables from customers and clients.

Reconcile accounts payable and receivable on a regular basis.

Assist in managing payment schedules and cash flow.

Reconcile bank statements with internal records to ensure accuracy.

Investigate discrepancies and resolve any issues related to transactions or account balances.

Ensure that all bank transactions are correctly recorded in the accounting system.

Assist in calculating and processing employee salaries, bonuses, and deductions.

Ensure timely disbursement of salaries and payment of statutory contributions (taxes, provident fund, etc.).

Maintain and update payroll records.

Maintain accurate filing of financial documents such as invoices, receipts, tax returns, and audit reports.

Ensure that all financial records are stored securely and can be easily retrieved when needed. Perform any other accounting or finance-related tasks as required by management or the finance team.

Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?20,000.00 per month

Schedule:

• Day shift

Education:

• Bachelor's (Preferred)

Experience:

• accounts: 1 year (Required)
• admin: 1 year (Required)

Language:

• English (Required)

License/Certification:

• Tally (Preferred)

Work Location: In person