Job Description

Purpose of the Job:The Academic Executive is responsible for various organizational, operational, collaborative and communique tasks, to assist the Head of School in establishing and maintaining a vibrant and thriving school.Duties and Responsibilities:

• Operational: Managing various administrative tasks pertaining to academic operations which includes:
• Adding parent mail ids in Microsoft exchange & sharing details with respective teachers.
• Creating student Mail ids and password reset as per requirement.
• Providing access to new Teachers & Students joining in-between.
• Issuing student ID cards as per requirement.
• Providing student access for face recognition as required.
• Setting up the Calendar Template.
• Scheduling the lunch and assembly duties as per the rotational schedule.
• Ensuing the necessary information from Teachers related to Textbooks, Resources, Stationery, etc., are collected and submitted to the Head Of School.
• Daily Forward push messages to parents about student absenteeism.
• Prepare necessary Transfer Certificates for outgoing students.
• Maintain student alumni details.
• Prepare and maintain the school academic circulars.
• Maintain House wise students, competitions, and score card.
• Undertake work concerned with or relating to school academic purpose, especially documentation, typing, iterating, events, and administrative tasks.

• Academic: Ensuring seamless functioning of academic processes that includes:
• Following up with Teachers on any pending submissions like weekly planning.
• Collecting the weekly report / monthly report from Program level Coordinators for office purpose.
• Preparing or altering Schedules.
• Allotting substitutions and managing the rotational duties of teachers.
• Regularly following up with Teachers regarding HLA (Home Learning Assignment) Submission Tracker.
• Following up with Teachers regarding Student Progression Tracker completion.
• Track the status on in time submission related to Teachers work viz., Question Papers and HLA.
• Collect the final revision plans approved from Coordinators.
• Collect the Lab academic implementation report from the Lab assistance for office purpose.

• Organisational: Ensuring communication with various stakeholders such as students and teachers with HOS.
• Organizing internal meetings and interactions with/between staff or departments as recommended by the HOS / Coordinator.
• Following up with Event Coordinators for Event Planners and ensuring seamless coordination between Teachers and Admin.
• Tracking the Unit Planning sharing status for parents.
• Recording meeting minutes of Whole school & PLT meetings as required.

• Other responsibilities:
• Undertake other reasonable duties as requested by members of the Senior Leadership Team and any duties that the HOS/Chairman deems necessary for the effective operation of the school.
• Report the implementation gaps observed in operational, academic, and organizational to the HOS / Principal.
• Comply with the professional duties of the BIS staff Code of Conduct.
• Contribute to the school culture, which is positive, purposeful, and professional.

• Minimum bachelor\'s degree in a relevant field.
• Excellent communication skills.
• Knowledge of Microsoft Office applications.
• Strong organizational skills.
• Experience in similar academic roles is desirable.
• Attention to detail and accuracy.
• Familiarity with school policies and procedures.

Bloomingdale International School